FCRA Compliance for Background Screening

2. FCRA Workflow Support

LegalScreen is built for employment background checks and related permissible purposes. The platform supports a workflow aligned with key FCRA operational requirements.

• Consent and disclosure capture before report ordering.
• Report generation from integrated sources with timestamps and status history.
• Role-based access to consumer reports and screening records.
• Documentation support to help customers manage screening decisions.

3. Adverse Action Support

LegalScreen supports adverse action workflows used by employers when making decisions based in whole or in part on a consumer report.

• Pre-adverse action process support, including report and rights document delivery workflows.
• Adverse action tracking with event timestamps and status history.
• Exportable records to support internal audits and legal review.

LegalScreen provides workflow support tools. Customers remain responsible for following all federal, state, and local notice timing requirements applicable to their use case.

4. Dispute and Reinvestigation

When consumers dispute report information, LegalScreen supports intake, case tracking, and reinvestigation operations in line with consumer reporting obligations.

• Dispute intake with case status tracking.
• Source re-verification workflows and documentation support.
• Updated report delivery and case closure records.

5. Data Security Controls

LegalScreen applies layered technical and administrative safeguards to protect screening and candidate data.

• Encryption in transit and at rest for sensitive records.
• Access controls with account-level permissions and auditability.
• Monitoring and operational safeguards for suspicious access patterns.

6. Data Retention and Audit Logs

LegalScreen maintains system records that support compliance operations, including workflow status events and operational audit trails.

• Timestamped workflow activity records.
• Configurable retention support aligned to customer policy requirements.
• Exportable logs for compliance review and legal response workflows.

7. Customer Responsibilities

Customers using LegalScreen for employment background checks are responsible for certifying permissible purpose and complying with all applicable regulations.

• Provide proper standalone disclosure and obtain written authorization.
• Follow all pre-adverse action and adverse action requirements.
• Apply internal hiring policies consistently and lawfully.
• Use reports only for permissible employment or tenant screening purposes.

8. Compliance Contact

For compliance documentation requests, onboarding requirements, or workflow reviews, contact our team.